Monitoring product expiry dates is a critical retail operation to ensure customer safety, maintain regulatory compliance, and minimise inventory losses. A structured expiry date monitoring process helps store teams identify near-expiry products early and take corrective action before products expire.The Expiry Date Monitoring Checklist serves as a practical guide for consistent expiry checks across shelves, backrooms, and systems.
Expiry Date Monitoring Checklist
Expiry Check Impact
1) Are expiry dates checked for all applicable products on shelves?
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Yes ☐
No ☐
If no, Reason
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2) Are near-expiry products identified in advance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
3) Are near-expiry products identified in advance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
4) Are near-expiry products identified in advance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
5) Are near-expiry products identified in advance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
Shelf Compliance Impact
1) Are products arranged using FIFO (First-In-First-Out)?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
2) Are near-expiry products prioritised for sale or clearance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
3) Are expired products fully removed from customer-visible areas?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
4) Are expiry dates clearly visible and readable on shelf products?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
5) Are promotional displays checked for expiry compliance?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
Back Store Impact
1) Is backroom stock checked regularly for expiry dates?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
2) Are near-expiry products segregated in the backroom?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
3) Are expired products stored separately for return or disposal?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
4) Is stock organised by expiry date to support FIFO practices?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
5) Is expired or damaged stock clearly labelled in storage?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
System & Documentation Impact
1) Are expired products updated in the inventory system promptly?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
2) Are near-expiry items tracked for discount, return, or disposal?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
3) Are expiry-related stock adjustments recorded accurately?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
4) Are expiry monitoring records maintained consistently?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
5) Are recurring expiry issues reported to store management?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
Compliance & Action Impact
1) Are expired products disposed of as per company policy?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
2) Are supplier returns initiated for short-expiry or expired stock?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
3) Are staff trained on expiry monitoring procedures?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
4) Are corrective actions taken for repeated expiry violations?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
5) Is expiry compliance reviewed during audits or inspections?
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Yes ☐
No ☐
If no, Reason
______________________________________________________________________________________________________
Signature
Sign here
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Benefits of Expiry Date Monitoring Checklist
- Customer Safety & Trust
- Reduced Product Wastage
- Regulatory Compliance
- Better Inventory Control
How Can Pazo Enhance Your Expiry Date Monitoring Checklist?
- Digitise expiry checks for real-time tracking
- Assign and monitor expiry-related tasks
- Maintain consistent compliance across stores
- Gain insights into expiry-related losses
- Prevent expired products from reaching customers
Book a demo and register for a free trial to see how Pazo simplifies expiry date monitoring.
