Stock Replenishment Checklist

Enhancing Stock Availability & Sales Performance Through Replenishment Checklists

In today’s fast-paced retail environment, maintaining optimal stock levels is critical to preventing lost sales, improving customer satisfaction, and ensuring smooth store operations. A structured stock replenishment process ensures that the right products are available at the right time, in the right quantity.
The Stock Replenishment Checklist serves as a practical guide to help retail teams monitor inventory levels, manage reorders, and replenish shelves efficiently—while maintaining accuracy and accountability across stores.

Stock Replenishment Checklist

Stock Monitoring Impact

1. Are fast-moving and critical SKUs checked for stock levels?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
2. Are low-stock items identified based on defined reorder points?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
3. Are out-of-stock items immediately flagged to the store manager?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
4. Is daily stock availability reviewed for top-selling categories?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________

‍

System & Inventory Accuracy Impact

1. Does physical stock match system inventory levels?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
2. Is inward stock updated in the system within 24 hours?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
3. Are pending GRNs cleared without delay?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
4. Are stock discrepancies recorded and escalated?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
5. Is inventory data reviewed for accuracy before reordering?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________

‍

Shelf Replenishment Impact

1. Are shelves replenished before visible gaps appear?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
2. Are fast-moving SKUs replenished during peak sales hours?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
3. Are products replenished as per planogram guidelines?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
4. Is excess stock moved from backroom to shelf where required?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
5. Are expired or near-expiry items removed from shelves?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________

‍

Back Store Impact

1. Is the stockroom clean and well-organised?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
2. Are backroom shelves organised by category or SKU?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
3. Are replenishment-ready stocks clearly identifiable?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
4. Is damaged or returned stock segregated properly?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________
5. Is excess inventory stored safely without blocking access?
      ☐ Yes
      ☐ No
      If No, Reason: ____________________________________________________________

Signature

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Benefits of Stock Replenishment Checklist

1. Improved Product Availability
2. Inventory Accuracy
3. Operational Efficiency
4. Reduced Inventory

How Can Pazo Enhance Your Expiry Date Monitoring Checklist?

1. Prevents stockouts by ensuring timely shelf replenishment
2. Improves inventory accuracy between shelf, backroom, and system
3. Reduces manual follow-ups and replenishment delays
4. Ensures consistent replenishment execution across stores